Meeting Minutes March 19, 2026

IDPT — MEETING MINUTES

Date: March 19, 2026

Called to Order: 10:00 AM MDT / 9:00 AM PDT Location: Virtual meeting (Teams)

Attendees (as identified during meeting)

• Chair/Facilitator: Bobbi
• Mindi (Treasurer)
• Shannon
• Tawny
• Alison
• Jenny (joining/participating from the field)
• Brian (ICC representative)
• Rebecca (Glens Ferry; referenced/requesting materials)
• Others: Haley, Olivia, Tisha, Ben (web support) referenced (some not present) Quorum
• Quorum declared at start of meeting. Agenda
• Approval of February 19 minutes
• Treasurer’s report
• Committee reports: Permit Tech Nation, Membership, Lending Library/Mentor Program, Education, Website
• Bylaws / EIN update
• ICC report / Building Safety Month
• New / unfinished business
• Next meeting / Adjournment Minutes (bullet format)
• Approval of Minutes
  • Motion to approve minutes of February 19, 2026 meeting
    • Moved by: Shannon
    • Seconded by: Tawny
    • Vote: Unanimous; minutes approved as submitted

1. Treasurer’s Report

• Report presented by Mindi
  • No transactions since last report
  • Current balance: $7,378.77
• Motion to approve Treasurer’s report
  • Moved and seconded

• Vote: Unanimous; report approved as submitted

1. Permit Tech Nation / Training

• Permit Tech Nation update (attended meeting)
  • Complete Permit Tech training with Steve Berger scheduled May 5–7
  • Code Specialist training planned for November (dates TBD)
  • Permit Tech Nation continues to offer periodic trainings
• Action: Share training announcements broadly when dates/registration confirmed

1. Membership

• Recent roster received from Ginger
  • Chair performed blind carbon copy email to roster; some bounce-backs noted
  • Several email addresses indicated person no longer with jurisdiction
• Action: Chair to follow up to confirm current membership list and update Teams invites
  • Provide updated roster to Mindi for records/communication

1. Lending Library / Mentor Program

• Lending library requests:
  • Rebecca (Glens Ferry) requested Permit Tech books (IRC, IBC, others); Glens Ferry lacks these resources
  • Shannon to forward books she has (noting many are outdated)
  • Ada County donated current 2024 code books (some already obtained for mailing)
  • Tawny to mail available donated copies to Glens Ferry
• Lending library process clarified:
  • Permit Tech will mail books to borrowers at no charge initially
  • Return shipping/transport expenses generally fall to borrowing jurisdiction
  • If jurisdiction cannot cover return shipping, Permit Tech can consider covering as budget allows
  • Need to budget anticipated postage/transport costs into Permit Tech funds
• Action: Document lending library process and communicate to membership (Chair/Tawny)
• Mentor program: no new specific updates reported during this meeting

1. Education / Chapter Report

• Chair has submitted first portion of chapter report (required for certain benefits)
• Second half of report pending; will be completed to secure additional training benefits/ credits
• Action: Chair to complete and submit second half of chapter report

1. Website Update

• Tawny reported progress on new website (IDPT site)
  • Officers and directors set up on site; used Alison as test subject to work out issues
  • Plans to post meeting minutes on website (no objections expressed)
  • Tawny is obtaining volunteer/consultant support (monthly 1-hour free help available from a web aide)
  • Website searchability: site currently found under Idaho; may require linking/SEO improvements and linking from IDABO
  • ADA compliance work ongoing (Tawny and Mindy referenced efforts for their jurisdictions)

• Action: Tawny to continue website build, post minutes when ready, and coordinate with Ben (web support) for monthly assistance
• Action: Add Building Safety Month assets and relevant documents to website when available
• Bylaws / EIN Update
  • Tisha not present; update limited
  • Temporary process for EIN:
    • Allison indicated willingness to allow use of her Social Security number to establish initial account while official EIN is secured
    • Olivia (contact) to be reached for EIN setup; Chair will attempt follow-up
  • Ginger researching nonprofit payment platform that may avoid held funds and ease online registrations/payments
    • Platform requires EIN to fully implement
  • Action: Chair/Alison to continue coordination with Olivia to obtain EIN; provide updates at next meeting
• ICC Report (presented by Brian)
  • Legislative actions:
    • Attempts in legislature to roll forward some 2024 code amendments this year; potential for additional roll-forwards next year; details evolving
    • This may be affecting timing of book publication/distribution
  • Code development:
    • Code development committee call is open now; members encouraged to sign up as interested parties
  • Building Safety Month (May):
    • ICC requests chapters/organizations issue proclamations in support of Building Safety Month
    • Proclamation can be uploaded to ICC website or emailed to Brian for posting; doing so earns points toward chapter report
    • Webinar about supporting Building Safety Month scheduled March 26; ICC plans to post assets (coloring book, posters, videos) around that time
    • Suggestion: IDPT prepare and submit proclamation and use ICC assets for outreach and education
  • Public comment hearings:
    • Public comment hearings scheduled next month; monograph for 2027 codes available now
    • After hearings, codes will be finalized and board likely to consider approval mid-year
    • Reminder: voter validation updates (to change who is eligible to vote) must be completed by tomorrow (deadline referenced)
    • Number of voters per jurisdiction depends on jurisdiction size (range ~4–12); primary account holder can update validated voters
  • New credentials:
    • ICC rolled out two new credentials for code enforcement officers (third credential expected later in year)
    • Exams for new credentials are available on ICC website
  • Chapter Leadership Academy:
    • Sam Zaharka and Dylan McGraw are attending / slated to attend
    • Permit Tech Nation opened registration for day-of-service in Nashville (for those

attending)

• Action: Chair to prepare and submit Building Safety Month proclamation; membership encouraged to use ICC resources and report activities for points
• Building Safety Month Promotion (discussion)
  • Chair and members agreed to support Building Safety Month:
    • Prepare and issue a proclamation (Chair to do each year)
    • Post ICC educational assets and materials on IDPT website and social channels
    • Encourage jurisdictions to participate (print posters, use children’s coloring books, share posts)
    • Collect examples/screencaptures to document participation for chapter report credit
  • Action: Chair to complete and submit proclamation; Tawny to add assets to website when posted by ICC
• New / Unfinished Business
  • No additional new business raised
  • Legislative updates to be continued as items of interest (Ginger/Haley previously provided short legislative update via Town Hall format; plan to repeat as needed)
• Next Meeting
  • Date: April 16, 2026
    • Note: Day after tax day (members encouraged to submit agenda items ahead of time)
  • Chair will solicit agenda items in advance
  • Anticipated agenda items: legislative updates, website progress, lending library process/ budget, EIN/bylaws update, Building Safety Month preparations
• Adjournment
  • Motion to adjourn
    • Moved by: Mindi
    • Seconded by: Alison
    • Vote: Unanimous
  • Meeting adjourned Action Items Summary
  • Chair:
    • Follow up on membership roster/email bounce-backs; update Teams invites and provide finalized roster to Mindy
    • Complete and submit second half of chapter report to secure additional benefits/points
    • Prepare and submit Building Safety Month proclamation; distribute to membership and/or forward to Brian for ICC posting
    • Follow up with Olivia regarding EIN; coordinate with Alison if temporary SSN use is required
    • Communicate lending library process to membership and work to budget postage/ transport costs
  • Tawny:
    • Mail donated 2024 code books to Glens Ferry (Rebecca)
    • Continue website development, post meeting minutes, coordinate monthly web support, ensure ADA compliance and add Building Safety Month assets when available
  • Mindi:

• Maintain treasurer records; receive updated roster and team invite confirmations
• Shannon:
  • Forward any available study/library books to Glens Ferry as agreed
• Brian (ICC rep):
  • Continue to share ICC updates; collect proclamations/activities for chapter report; assist with posting chapter materials
• All members:
  • Review and share Building Safety Month resources in jurisdictional offices; collect documentation/screenshots for chapter credit
  • Monitor legislative activity relevant to code adoption and permit tech operations
  • Update ICC voter validation (if applicable) by deadline noted Documents/Resources Mentioned
• Permit Tech Nation trainings: Complete Permit Tech (May 5–7), Code Specialist (November)
• ICC monograph for 2027 codes (available)
• ICC Building Safety Month assets (coloring book, posters, videos) — webinar March 26 for more info
• IDPT website (work in progress) — plan to host minutes and Building Safety Month materials

Prepared by: Shannon Ferraro Date prepared: March 19, 2026

Note: These minutes are intended to provide an accurate summary of discussion points, decisions, motions, and action items recorded during the March 19, 2026 IDPT meeting. If any attendee identifies an omission or correction, please notify the Chair prior to the next meeting for amendment.